Council moves forward on 2013 street paving project
By LENNY C. LEPOLA
News Assistant Managing Editor
During last Wednesday’s (October 3) Sunbury Village Council meeting, Sunbury Consulting Engineer Wes Hall, CT Consultants, said he modified the village’s 2013 Ohio Public Works Commission Grant request to improve the village’s chances of getting a street repair grant.
In August council members Tom Zalewski and Len Weatherby casually examined village streets, with a more in-depth review by Hall.
Hall brought a list of potential street repairs to the September 5 council meeting, complete with placeholder cost estimates, for council review; and asked council members to come to a consensus for the 2013 paving list because the 2013 OPWC grant request deadline was October 5.
Council members agreed to keep the entire project at $400,000, take out a $50,000 zero percent OPWC loan, request a $250,000 OPWC grant, and spend $100,000 from the village streets fund as a grant match.
“I modified the Ohio Public Works Commission grant a bit to score two extra points,” Hall said. “I changed it to $75,000 local contribution to the project, increased the zero percent loan to $75,000, and dropped the grant amount to $225,000.”
Hall said the zero percent $75,000 loan has a 10-year repayment schedule, with no early repayment restrictions.
Streets that Hall recommended for the 2013 paving list are Sedgwick Avenue, Crowl Drive, South Vernon Street from Granville to Columbus Street, Case Street, McGill Street and Rainbow Avenue east of High Street.
Hall said the village would receive an additional point advantage if the project design and specifications were complete and sealed before the grant application was submitted; that the OPWC point advantage comes from knowing the village is serious about the project and ready to move forward.
At their September 5 session council members approved spending $8,000 to design and spec the paving list.
Parenthetically, the 2012 street repairs recently completed exceeded the spending authority of the village without going out to public bid.
By law when the project was approved the village would have had to go out to public bid if the project cost exceeded $25,000. The project cost was estimated at $22,419; a council motion not to exceed $22,500 was approved.
Several last-minute small projects were added while Columbus Asphalt was in the village, notably a $1,138 repair on Burrer Drive and $3,437 in repairs on Stelzer Court, bringing the project total to $27,075.
Village solicitor David Brehm reviewed the facts and agreed that nothing was intentionally done to avoid going out to public bid.
Council members approved a motion to pay Columbus Asphalt $4,575 to even up the account.
In September Ohio changed the project limit for going out to public bid to $50,000. In the future the village can spend up to $49,999 before having to go through the lengthy public bid process.
Hall also reported that the Community Development Block Grant curb ramp project on the north side of the village should be underway at press time, and take two weeks to complete.
The project involving 12 curb ramps is 100 percent grant funded.
Council members approved Resolution 2012–15, approving the Delaware, Knox, Marion, Morrow Solid Waste Management District Plan Update.
“This doesn’t cost the village anything,” said village administrator Dave Martin. “The plan increases the amount of recycling to decrease the amount of solid waste in landfills.”
Martin said the plan is for over the next 20 years.
“They need at least 60 percent of the political subdivisions in the solid waste district to approve it or it has to scrapped and started over again,” Martin said.
Because DKMM needed a response by October 20, council members suspended the rules, approved emergency language contained in the resolution, and approved the resolution.
“Sunbury is the largest contributor of recyclable materials of all the places where DKMM places recycling bins,” Martin added. “The next largest place only collects half as much as we do. Our seven dumpsters are emptied three times a week, and they’re full when they’re emptied.”
Martin also reported that the Village of Sunbury Tree & Landscape Commission will host a Tree Planting Seminar from 10 a.m. to 12 noon on Saturday, October 20, in Sunbury Town Hall. State of Ohio Department of Natural Resources Division of Forestry Urban Forrester Lisa Bowers will lead the seminar.
Martin said the seminar is being held at this time of year because trees are most successfully planted when they are dormant.
Martin reported that the furnace at the street department garage has been replaced for $3,100.
“Maintenance Department Supervisor Rob Gorley has been with the village for 28 years, and he said that furnace was old when he started,” Martin said.
Council members approved a $4,304 purchase order to repair a hydraulic leak in Town Hall elevator; and a paper-in paper-out $17,909 PO for the CDBG Grant curb ramp project.